Spring 2022 Northeastern Talent Connect Event

Introduction

Employer Engagement & Career Design will be hosting a boutique virtual hiring event using NUworks. Students and employers will access the event through their NUworks account, which is powered by Symplicity. NUworks is the same platform used for organizations to post jobs and internships.

The event will take place over the course of several weeks, with the first two weeks designated for group “Ask the Recruiter” sessions with students based on industry. Then the following week is designated for 1:1 interviews with Northeastern students.

To participate in the Northeastern Talent Connect event, employers must be able to commit to:

  • Posting one or more open positions on our career portal, NUworks;
  • Hosting an “Ask a Recruiter” group session with our students; and
  • After the group session, hosting 1:1 interviews with our students. These can be hiring or informational interviews at your convenience post-event.

We have specified each day of the week for a particular industry or job function. Please sign up for the day that best fits your organization and the positions you will be promoting. The categories are:

  • Business (Finance, Marketing, Consulting, FinTech, Banking, etc.)
  • STEM (Engineering, Research, Software/Hardware Development, Bioinformatics, etc.)
  • Social Impact/Arts/Media (Journalism, Non-profit, Government, Television, Graphic Design, etc.)
  • Healthcare (Pharmacy, Clinical Research, Mental Health, etc.)

Event Schedule

Schedule of the event:

Mon 2/14Tue 2/15Wed 2/16Thu 2/17Fri 2/18
“Ask a Recruiter”: Business Day 1“Ask a Recruiter”: STEM Day 1“Ask a Recruiter”: Social Impact/Arts/Media/ Creative“Ask a Recruiter”: Healthcare Day 1
Mon 2/21Tue 2/22Wed 2/23Thu 2/24Fri 2/25
 

President’s Day: Northeastern University closed

“Ask a Recruiter”: Business Day 2

 

Week 1 employers start scheduling interviews.

“Ask a Recruiter”: STEM Day 2

 

Week 1 employers start scheduling interviews.

“Ask a Recruiter”: Healthcare Day 2

 

Week 1 employers start scheduling interviews.

“Ask a Recruiter”: STEM Day 3

 

All employers can schedule interviews.

Mon 2/28Tue 3/1Wed 3/2Thu 3/3Fri 3/5
Employers continue to schedule interviews as needed.

 

 

 

 

To Register:

  • If you are new to the system or forgot your password, go to https://nuworks.northeastern.edu/employers  and click “forgot password” to sign in.
  • Log into NUworks with your employer email address and password.
    • Click on ‘Events’ in the left-hand sidebar, then ‘Employer Sessions’
    • Click ‘Request Employer Session’ (it will be in the middle of the page, you may have to scroll in order to see it)
    • Fill in a title for your event. We recommend something similar to ‘Ask a Recruiter from [your company name]’
    • Choose ‘Northeastern Talent Connect’ as the Session Type
    • Choose ‘Virtual’ for the location – this event is fully remote
    • Fill in the description box with a short blurb about your company and what students can expect from attending your group chat

Adding Video Links:

  • You must include live meeting links to the video platform your organization is using (Zoom, Microsoft Teams, etc.).
    • Enter a unique video meeting link in the ‘Virtual Meeting Link’ field after choosing ‘Virtual’ as the Location Type

Choosing your Talent Connect Date

  • The group sessions span two weeks, with specific industries assigned to specific days. Most industries have more than one date option available to them. Please choose the industry that corresponds to your company or the positions that you’re hiring for, and then choose the corresponding date that works best for your recruiting team.
  • Once you’ve chosen your date, please fill in the time your recruiters will be available to chat with students. The event runs for the entire day, so please choose times when your recruiters can chat with students. You can host more than one session. If you’d like to do morning and afternoon sessions, please indicate that clearly in your description so students know when they can get in touch.

Scheduling 1:1 interviews

  • After your host your group session, employers must schedule 1:1 interviews with Northeastern students. This can be done at your convenience, either in the days directly following your group session or in the week after all group sessions are complete.
  • Employers can choose to host their 1:1 interviews through NUworks or host them separately through their own platform. To host the interview through NUworks:
    • Log into NUworks with your employer email address and password.
  • Click on ‘Interviews’ in the left-hand sidebar, then ‘Schedules’
  • Click ‘Request a Schedule’
  • Choose your desired interview date, then fill out the rest of the form
  • At the bottom of the form, indicate the title or job ID of the position you are interviewing for. This should be a position that you have already uploaded to NUworks. If you are hosting an informational interview instead, please indicate that in the text field.

1) Post Your Jobs & Internships BEFORE the Event

  • Before the Talent Connect event, post your available job, internship, or co-op opportunities in NUworks.
    • Email [email protected] when you have posted so our team can help highlight the opportunities to students.

2) Check Your Tech

  • Check to make sure you are using the most up-to-date version of your browser. Please update the browser, closeout, and reopen the browser if you are not.
  • Double-check that your speaker/microphone and camera settings are enabled.
  • Please do not wait until the day of the fair to make updates to your registration, such as adding representatives or updating meeting links. Updates need to be approved by our team and can take up to an hour to appear to students even after approval.

3) Finalize Your Student Engagement Plan

  • Confirm Video Chat Plans: Please check with your event team lead/booth manager (or share these details with your team) to confirm how your organization is planning to participate. Usually, this is the member of your team that submitted the event registration form.
  • Group Sessions: Consider coming prepared with 1-3 slides with information about your organization and opportunities. Organizations are welcome to host short presentations that start at specific times, but know that students will pop in and out of your group chat.
  • Contact students: Before or during the Talent Connect event, you can generate interest in your organization by inviting students to connect with your team during the session(s).
    • Log into your NUworks account and navigate to Events > Employer Sessions > then click the title of the event that you registered for.
    • Go to the “Reservations” tab, select the students you wish to email, and click on “Batch Options” at the top of the list. The mailing option is titled “Mail To Checked.”
    • Feel free to include information regarding the types of roles you are recruiting for at the event.
    • Unfortunately, there is no way to review your message before sending it to students. The system also does not confirm the message has been sent. Please be aware of this to avoid sending multiple versions of the same email to students.
    • You can also use the “Save As Excel” button to pull the list of RSVP’d students and the “Generate Publication” button to create a resume book.

Conducting Group “Ask the Recruiter” Sessions:

  • You can host more than one session on the same day. If you’d like to do morning and afternoon sessions, please indicate that clearly in your description so students know when they can get in touch.
  • Organizations can decide the format and schedule of group sessions. As a participating employer, you are expected to offer at least one “Ask the Recruiter” session on the day that you are registered. However, please note that you are also able to offer additional types of programming as well, such as workshops and panels, as long as the programming corresponds to the industry.
  • To highlight your group session(s), consider promoting this information in your registration’s “Description” section. This section displays prominently to students.
  • Based on previous experiences, we recommend hosting your “Ask A Recruiter” session as drop-by, open Q&A sessions. Consider coming prepared with 1-3 slides with information about your program/opportunities.
  • Organizations are welcome to host short presentations that start at specific times, but know that students will pop in and out of your group session.
  • Students will be able to join your group session directly from the link you provided.
  • Unfortunately, there is no way to review your message before sending it to students. The system also does not confirm the message has been sent. Please be aware of this to avoid sending multiple versions of the same email to students.
  • You can also use the “Save As Excel” button to pull the list of RSVP’d students and the “Generate Publication” button to create a resume book.
  • Note, many students wait until the day of the event to register.

After the event:

  • When the Talent Connect group event is over, you can filter students and download resumes.

Q: I’ve read through this FAQ and am still confused about how the event will work. Can you help?

A: Absolutely! Please email our team at [email protected], and we are happy to answer any questions.

Q: We are hosting a group chat and want to utilize breakout rooms. Will this work with Symplicity?

A: Symplicity will merely direct students to the appropriate link to join your group conversation. You are welcome to facilitate the group conversation however you wish (ex. using breakout rooms).

Q: My company has strict firewalls, and I am worried the event in NUworks will not work. What should I do?

A: The group sessions do not require you to log into NUworks; students will merely click on your organization’s provided meeting link, such as Zoom or Microsoft Teams, and attend the event through that link.

Q: I want to host an event on more than one day available to my industry. Can I sign up for more than one date?

A: Absolutely! If you would like to recruit on both or all days available for your industry, please submit separate event requests for each date.

Q: I want to hold both a morning and afternoon session on the same day. Can I do that?

A: Of course! Please specify clearly in your description what times your representatives will be available, so that students know when to join your session.

Q: My team is interested in hosting group sessions. Do you have any tips?

A: Here are some best practices and suggestions that we have learned from previous fairs:

  • Employers tend to choose two different formats for group sessions. One format is more conversational/drop-by Q&A style, and the other format is more presentation style, with a few slides at the start and then time for a Q&A.
  • Both formats are completely fine, and it comes down to what the employer is hoping to get across to students and the level of connection you wish to make with students.
  • Logistically for your team, the easier option is the drop-by Q&A. However, starting with a short overview can be helpful so students can become acclimated to the chat.
  • Consider having two reps host the group sessions together. We have heard feedback that when a rep hosts a group session solo, it can be challenging to talk and keep track of questions in the chat, etc. In addition, this means each rep can easily take a break!
  • Most group sessions are small, with a few students joining at a time, as their schedule and conversations with other employers allow.
  • Regardless of the format that your team chooses, know that students will pop in and out of your group sessions. This also means your team may answer many of the same questions (which happens in any hiring event format!).
  • If your meeting tool has the option to turn off audio ‘dings’ when students enter or leave a room (like in Zoom), this would be good to do to help avoid distractions for your reps.
  • If using Zoom, we recommend disabling the wait room feature once your group session starts since this can become challenging for reps to manage.
  • Since group sessions do not allow for the personalized relationship building that you find with 1-on-1 chats, your reps may want to consider sharing their emails or an HR email so that students can follow up after the fair. Think of this as allowing students to follow up with a thank-you, just like an in-person hiring/networking event.
  • Consider including a way for students to sign-in/resume drop (like via a survey form) since the system does not collect any group session data.