If you’ve decided to leave your current position—whether it’s an internship, co-op, or job—a resignation letter formally notifies your employer and maintains the professional relationship you’ve built.
Leaving professionally, even when you’re not thrilled about a role, sets you apart and preserves your reputation for future opportunities with the company and connections built through it.
A resignation letter:
- Formally states that you’re leaving the position
- Gives your employer advance notice to find a replacement
- Expresses gratitude for the opportunity
- Maintains goodwill with the company for future networking and references
The standard expectation is at least two weeks’ notice before your last day. This gives your employer time to plan coverage, find a replacement, and transition your work. Some positions may require more notice—check your employment agreement.
When you resign earlier than two weeks, you risk: – Damaging your professional reputation – Affecting company relationships (and Northeastern’s relationship with the employer) – Making future co-op and job opportunities with that company difficult
If you’re unhappy, consider first:
- Speaking directly with your manager about what’s not working
- Requesting a change in responsibilities or schedule
- Discussing whether the role aligns with your career goals
Resignation should be a thoughtful decision, not a quick reaction.
Keep it brief and professional. Your letter should be 3-4 paragraphs:
- State your intention to resign – “I am writing to formally resign from my position as [title] effective [date]”
- Express gratitude – Thank the employer for the opportunity and mention something specific you learned or accomplished
- Close professionally – “Thank you again for this opportunity. I wish you and the team continued success.”
Format:
- Use a professional font and standard margins
- Keep it to one page
- Be warm, not cold or bitter
- Avoid overstating your accomplishments or criticizing the company
Consider delivering your letter in person. Schedule a meeting with your manager, give verbal notice, and then follow up with the written letter via email. This shows respect and gives you the chance to discuss the transition.
If your manager isn’t available or you work remotely, email the letter professionally but try to have a conversation before or immediately after.
- Be professional until your last day – Continue doing your work well; don’t check out mentally
- Don’t badmouth the company – Your professional reputation matters; news travels
- Request a reference – Ask your manager if they’d be willing to provide a reference for future opportunities
- Keep in touch – Send a brief thank-you email after you leave if appropriate
How to Get Started
- If you’re considering resigning, think through your reasons and ensure it’s the right decision
- Draft your letter, keeping it brief (2 – 3 paragraphs): state your resignation, express gratitude, close professionally
- Give at least two weeks’ notice—more if possible and if your employment agreement requires it
- Schedule a meeting with your manager to resign in person first, then follow up with the written letter via email the same day
- Maintain professionalism through your last day and request a reference
How We Can Help
Drop in or set up an appointment with a Career Counselor to:
- Discuss your resignation decision
- Think through whether it’s the right time to leave
- Draft your resignation letter
- Prepare for the conversation with your manager
- Plan your next steps after leaving
Questions?
Reach out to the Career Development office at huskycareers@northeastern.edu or visit the Career Studio for additional guidance.