Thank You Notes 

Bring a pen and paper to the interview and jot down notes while it’s happening: 

• Who you interviewed with (and how they asked you to address them) 

• Key topics discussed 

• Keywords to trigger memory 

• Anything that stands out 

Email is standard and expected. Send from a professional email address within 24 hours. Handwritten notes stand out in more formal fields (law, executive roles, certain finance positions) — if you go that route, mail it same-day. 

Subject line: Keep it simple. “Thank You – [Role] Interview on [Date]” works. 

Opening: Thank them for their time and reference the specific role interviewed for. Match the tone and formality of their prior communications. If they signed previous emails “Hi” and “Thanks,” don’t open with “Dear” and close with “Sincerely.” 

Body (2–3 sentences): Reference something specific from your conversation — a project, a challenge, a detail about the team – and connect it to your background or a genuine interest. Make your enthusiasm explicit, but don’t overexaggerate. Hiring manager know you’re likely interviewing elsewhere and don’t want to invest time in someone who isn’t genuinely interested. This is the only part that separates your note from everyone else’s. 

Closing: Offer to answer any remaining questions. Hiring decisions are hard, and signaling that you’re accessible and easy to work with matters. Sign off with your name. 

• Don’t re-interview yourself. The note is not the place to add everything you wish you’d said. When you do, you risk appearing desperate or unprepared 

• Don’t make requests. Avoid anything that creates additional work for the interviewer. The goal is to signal that you’re easy to work with 

Subject: Thank You – Marketing Manager Interview 

Dear [Name], 

Thank you for meeting with me yesterday about the Marketing Manager position. I enjoyed learning about how you balance growth with brand consistency. It aligns with my experience increasing market awareness while maintaining brand voice in my communications course at Northeastern. I came away from our interview feeling confident this is the right opportunity and I’m looking forward to next steps. 

Thank you for your time, and I look forward to hearing from you. 

Sincerely,  

[Your name] 

Personalization. If multiple people interviewed you, send individual messages when possible. Don’t send the same text to everyone — interviewers often compare 

Keep it to 3–4 sentences. Longer notes feel like you’re trying too hard or re-interviewing yourself 

Proofread. Read it aloud before sending. A typo in a four-sentence email is hard to miss and hard to forget 

Don’t: apologize for your interview performance, try to re-answer questions, or add new information you forgot to mention